How a Northampton Business Saved 15 Hours/Week with One AI System
The Problem
A property management company in the Northampton area managed 40+ units across the Pioneer Valley. Every month, the operations manager spent nearly two full work days compiling owner reports.
Time spent: 15+ hours/week on reporting and admin Revenue impact: $0 generated from this work
What We Built
Phase 1: Data Pipeline (Week 1)
Connected their property management software, accounting system, and maintenance tracking tool into a single automated pipeline.
Phase 2: Report Generation (Week 2)
AI-powered report generator that pulls real-time data, generates branded PDF reports per owner, and emails them automatically on the 1st of each month.
Phase 3: Alert System (Week 3)
Smart alerts for late payments, maintenance requests over $500, and lease expirations within 60 days.
The Results
| Metric | Before | After |
|---|---|---|
| Hours on reporting/week | 15 | 0 |
| Report delivery delay | 5-7 days | Midnight, 1st of month |
| Missed lease renewals | 2-3/quarter | 0 |
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